Administrative Assistant Job Description

An administrative assistant or admin assistant is a person who manages clerical office tasks that include correspondence, scheduling, typing, preparation of documents, and filing.

This administrative assistant job description template includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role. It’s optimized for posting on online job boards or careers pages and easy to customize this template for your company.

Job Brief

We’re looking for an Administrative Assistant to help with a variety of tasks, including scheduling appointments, answering phone calls, and preparing documents. This is a great opportunity for someone who is responsible, organized, and detail-oriented, and who enjoys working in a fast-paced environment.

Administrative Assistant Job Duties‍

• Assist with the preparation of budgets, financials, and reports.
• Perform general administrative and clerical duties.
• Manage and maintain the office, including inventory, supplies, and records.
• Maintain office equipment and facilities.
• Handle all customer inquiries.
• Keep accurate records and files.
• Perform other duties as assigned.

Administrative Assistant Responsibilities

• Assist in scheduling and coordinating meetings and events, and oversee the scheduling of conference rooms.
• Conduct administrative tasks, including managing and updating calendars, filing, and handling correspondence.
• Support the general manager in overseeing the hiring, training, and development of staff.
• Represent the company at company-sponsored events, such as trade shows, conventions, and industry events.
• Maintain and update the company’s internal processes, policies, and procedures, including assisting with the creation of training manuals and standard operating procedures.
• Coordinate employee and customer onboarding and termination.
• Know how to use a multi-function printer

Requirements And Skills:

• Bachelor’s degree or equivalent work experience.
• Skills in office administration.
• Proficiency with Microsoft Office Suite.
• Experience with accounting software (e.g. QuickBooks).

Our [company name] is committed to building a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals.

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