Executive Secretary Job Description

An executive secretary is a person who is responsible for overall office management.

An executive secretary’s main purpose is to provide support to the executive or principal.

Executive secretaries perform administrative duties, such as managing calendars, writing letters, and overseeing office accounts.

Executive secretaries also assist the executives and principals with completing forms, preparing documents, and handling paperwork.

Job Brief:

We’re looking for an Executive Secretary who is highly organized and detail-oriented. The ideal candidate will have excellent written and verbal communication skills, as well as the ability to multitask and prioritize tasks. The Executive Secretary will be responsible for providing administrative support to the Executive team, as well as handling a variety of tasks related to office management.

Executive Secretary Duties:

• Received, organize, and transcribe written, typed, oral, and graphic communications
• Convert data into electronic format or print output
• Prepare correspondence, memos, reports, and presentations
• Manage files, information, and records
• Assist with advertising, public relations, and other projects as needed

Executive Secretary Responsibilities:

• Assist the CEO and other executives with administrative support, including office management, travel arrangements, and scheduling
• Plan events and handle catering requests
• Conduct research and write reports and proposals
• Conduct quality control, and prioritize and route incoming correspondence
• Support on special projects and projects requiring advanced computer skills
• Manage office inventory and document filing systems
• Prepare presentations and other reports, including compiling, editing, and proofreading
• Assist with travel arrangements and work scheduling
• Conduct regular inventory counts and reconcile
• Manage project schedules as needed

Requirements And Skills:

• Bachelor’s degree; proficiency in MS Office Suite (Word, Excel, Outlook)
• Excellent communication and organizational skills
• Excellent attention to detail
• Good time management and multi-tasking skills
• Good problem-solving and customer service skills
• Excellent organizational and multitasking skills

We at [Company Name] believe in diversity and inclusion in the workplace. We are committed to building a team that reflects these values. We encourage applications from people of all backgrounds, including but not limited to, race, religion, national origin, gender, , and age. We are also proud to be an equal opportunity employer.