Operations Assistant Job Description

An operations assistant is an entry level, non-exempt position.

Most operations assistants work in shipping and receiving, inventory control, and/or shipping and receiving.

Operations assistant duties include, but are not limited to: counting inventory, pulling orders, labeling items, packing and unpacking items, and using specialized equipment.

Operations assistants may also perform administrative duties such as answering the phone, filing, and scanning inventory.

Job Brief:

We’re looking for an Operations Assistant who is organized and detail-oriented, with excellent communication and interpersonal skills. The Operations Assistant will be responsible for providing administrative support to the Operations Manager and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience working in an office environment and be able to work independently with little supervision. If you are a motivated self-starter with a positive attitude and a desire to learn and grow with our company, we want to hear from you!

Operations Assistant Duties:

• Provide administrative, logistical, and secretarial support to the company
• Assist with the management of the organization’s finances and compliance with internal policies
• Assist with maintenance of databases
• Conduct market research to identify prospect leads
• Assist with the preparation of management reports and other reports
• Oversee the purchasing of office supplies and other materials
• Assist with the preparation of outgoing correspondence
• Perform miscellaneous administrative tasks as needed

Operations Assistant Responsibilities:

• Assist in management of daily operations and communications with teams, partners and vendors, including updating schedules and planning travel logistics
• Assist with hiring, onboarding, and training for new employees and help with ongoing training and development for existing staff
• Assist with data gathering and entry, report preparation, and other tasks as needed
• Assist with document preparation, including drafting proposals and contracts, and preparing proposals and bids
• Assist in event planning and execution, including travel arrangements, event setup, event execution, and event closeout
• Assist in preparing and maintaining project documentation, including maintaining project documentation on internal database and SharePoint, and updating project documentation with any changes
• Assist with project coordination, including preparation of schedules, managing calendars, tracking project milestones, coordinating travel logistics, and coordinating meetings

Requirements And Skills:

• Bachelor’s degree preferred
• 1+ years’ proven experience in an operations management position
• Excellent communication and interpersonal skills
• Knowledge of the retail property industry
• Ability to multi-task and prioritize
• Excellent customer service skills
• Ability to work with diverse groups of coworkers

At Company Name, we believe that diversity and inclusion are key to a successful team. We are committed to building a team that is reflective of a variety of backgrounds, perspectives, and skills. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.